To avoid clutter, I scan everything: bank statements, business cards, brochures, receipts, anything. Then I OCR them (convert the image into text), store them in the cloud, share them in all my computing devices, and, in my laptop, heavily index them so I can find anything I ever touch, or so the idea. (hmm... what was the phone number of that car rental company I got a brochure last trip to bali... just run search! done)
Thus, one of my pride and joy, (and nearly single most expensive device
acquisition outside of a laptop or a smart phone) is my Fujitsu Scansnap
S1500. This work horse scanner can scan double-sided up to 50 page per
minute. And for someone who scan just about everything, this is a must.
And at $500, the Scansnap is a necessary evil. (Don't try it unless you
can afford to fall in love with it, its dangerously convenient).
Sadly, the ABBYY Finereader that comes with it (that OCR docs better than Adobe PDF Pro) only works for documents I scan on the Scansnap. Same with the Scansnap Organizer and Viewer (that can rearrange PDF documents since my Adobe PDF Pro stops working).
And since I convince a lot of people to send documents to me already in PDF from various scanners, camera, etc. This is annoying. So here is the hack that I found on the web (see http://www.jsilence.org/blog/2011/01/25/edit-pdf-metadata/ ) to allow me to trick MOST pdf documents to be usable.
The trick is to add/edit the "CREATOR" tag of the PDF document to say "ScanSnap Manager #S1500M".
Step 1. Get and install a free software called PDFTk.
The software installation should install the software in
C:\Program Files (x86)\PDF Labs\PDFtk Server\bin
Step 2. Create a directory in Window. Mine is called FixPDF.
Step 3. In the above directory, Create a text file: scansnap_meta.txt containing:
InfoValue: ScanSnap Manager #S1500M
This file contains the meta data of the PDF, and will be used by PDFtk to inject into the pdf file to be fixed.
Step 4. Then create also a script text file: FixPDF.bat containing:
for %%a in (*.pdf) do (
"C:\Program Files (x86)\PDF Labs\PDFtk Server\bin\pdftk.exe" "%%a" update_info scansnap_meta.txt output "..\%%a"
This script will run the PDFtk software on all '*.pdf ' files in the directory and replace the original copy as the output.
Step 5. Put all PDF files to fix in the directory.
Step 6. Run the FixPDF.bat script.